INFORMATION ABOUT PERSONAL DATA PROTECTION
Who is the controller of your personal data?
The joint controllers of the personal data you provide us with regard to your job application as well as those that may be provided in the future are:
Veridas Digital Authentication Solutions, S.L. (“Veridas”) with registered address at Polígono Industrial Talluntxe II, calle M-10, 31192 Tajonar (Navarra), CIF B-71322804 and registered in the Navarra Companies Registry, Volume 1861, Page 67, Sheet NA-36961. Email address: gdpr@veridas.com y dpo@veridas.com (Data protection officer). Website: www.veridas.com.
das-Nano, S.L. (“das-Nano”), with registered address at Polígono Industrial Talluntxe II, M-10, 31192 Tajonar (Navarra – Spain), CIF CIF B-71092696 and registered in the Navarra Companies Registry, Volume 1623, Page 200, Sheet NA-32206. Email address: gdpr@das-nano.com. Website: www.das-nano.com.
Hereinafter, Veridas and das-Nano shall be jointly referred to as the “Companies”.
What do the Companies use your personal data for?
The Companies need to process your personal data for the purpose of managing your job application in selection processes in any of the Companies.
For the purpose of assessing your application for future selection processes, you agree to keep your personal data updated, communicating any modification of such data to the Companies.
Why do the Companies use your personal data?
The legal basis that allow the Companies to process your personal data is the execution and management of your job application at the Companies. The Companies must also comply with the legal obligations imposed by law and, among them, by the current personal data protection regulations.
How long will the Companies keep your personal data?
The Companies will keep your personal data throughout the current selection process/es and those selection processes that may take place in the future during a period of 3 years since we received your application. Once this period is finalized, the Companies may keep your personal
data blocked during the statutory limitation periods and/or, your data may be anonymized and the Companies might keep your information without any data that can identify you.
You are responsible for keeping your personal data updated, communicating any modification of such data to the Companies if you want it to be taken into consideration.
To whom will the Companies communicate your data?
The Companies will not transfer your personal data to third parties, unless it is bound to do so by law or if you have previously agreed to do so with the Companies.
In order to be able to provide you with an adequate service and manage the relationship that the Companies maintain with you, you can find below a list of categories of entities that may process your data on behalf of the Companies as part of the provision of services it has contracted.
The Companies also inform that, for the same purpose as indicated in the previous paragraph, certain companies that provide services to them could access your personal data (international data transfer). These transfers are made to countries with a level of protection comparable to that of the European Union (European Commission adaptation decisions, standard contractual clauses as well as certification mechanisms). For further information, you may contact the Companies in the email addresses previously mentioned, or Veridas’ Data protection officer at the following email address: dpo@veridas.com.
Information about the recipients of personal data
Below you can find a list of categories of entities that may process your personal data on behalf of the Companies:
Place of supply of related services: Spain and, in some cases, the European Union.
What are your rights when you give your data to the Companies?
You can check your personal data included in the Companies files (right to access).
You can modify your personal data when it is inaccurate (right to rectification).
You can request the deletion of your personal data (right to erasure).
- You can request that your personal data is no processed (right to object).
● You can request the limitation on the processing of your data in specific cases (restriction of processing).
● You can receive the personal data that you gave to the Companies in electronic format and you can transfer them to another entity (data portability).
In order to exercise your rights, you can send an email to gdpr@das-nano.com and/or gdpr@veridas.com, accompanying your request with a copy of your national ID or equivalent document proving your identity. You may forward your request to the Companies individually or jointly.
If you consider that the Companies have not processed your personal data in accordance with the regulations, you can contact Veridas’ Data Protection Officer at dpo@veridas.com. You can also lodge a claim with the Spanish Supervisory authority (www.agpd.es).
You are responsible for the veracity of the personal data you provide to the Companies and of the update of your personal data if applicable.
Processing of (personal) data by the operator of the recruitment website
General information
This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (
https://www.personio.com/legal-notice/).
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio.
In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.
The controller
The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact:
privacy@personio.com
Access logs (“server logs”)
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual.
Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web.
These access logs are stored for a period of up to 7 days. There is no right to object to this.
Error logs
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected.
These error logs are stored for a period of up to 7 days. There is no right to object to this.
Use of cookies
So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”).
On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR).
Period of storage: up to 1 month or until the end of the browser session
Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.
Rights of data subjects
If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).
Concluding provisions
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.